Glasnevin Bridge Club

Section 5 of 11

Section 5. Annual General Meeting

Rule 19. The Annual General Meeting of the members shall be held in the month of June in each year at such date, time and place as the Executive Committee by resolution shall determine.

Rule 20. At least 10 days before the date of each Annual General Meeting of the members the Secretary shall cause written notice of the date, time and place thereof to be displayed in GBC’s premises and to be posted or sent to the Auditor.

Rule 21. Each paid up member shall have one vote only on each motion at each Annual General Meeting of GBC and voting by proxy shall not be allowed.

Rule. 22. The quorum for the Annual General Meeting shall be twenty percent of the members. No business shall be transacted if no quorum is present, in which case the meeting shall stand adjourned until a later date and provisions for adjourned meetings shall be governed by rule 23.

Rule 23. An Annual General Meeting may for good and sufficient reason and with the consent of the majority of those present be adjourned provided that:
(a) No business shall be transacted at an adjourned Annual General Meeting other than the business appearing on the agenda and left unfinished at the meeting from which the adjournment took place; and
(b) When the Annual General Meeting is adjourned for thirty or more days, but not otherwise, notice shall be given as is prescribed in Rule 20.

Rule 24. Motions for consideration at the Annual General Meeting shall be in writing and shall bear the signature of the member proposing and the member seconding the motion and shall be delivered to the Secretary at least four clear days before the Annual General Meeting.

Rule 25. The order of business at Annual General Meetings shall be:
(a) Ascertainment that a quorum is present.
(b) Reading and approval (or correction) of the minutes of the last Annual General Meeting, and any intervening extraordinary general meeting.
(c) Report of the President.
(d) Reports of the Treasurer and Auditor.
(e) Report of any other Executive Member.
(f) Nominations and Balloting.
(g) Other business other than elections.
(h) Announcement of election results
(i) Close of meeting.
The members assembled at any Annual General Meeting may suspend the order of business upon a two thirds vote of the members present at the meeting.

Rule 26. At every Annual General Meeting of GBC the members present shall elect an Auditor to hold office until the conclusion of the next Annual General Meeting. The Auditor may not hold any other office in GBC.

Rule 27. In the period of seven days beginning on the day of the Annual General Meeting the Executive Committee shall elect by secret ballot from their number a Vice-President, an Honorary Secretary, an Honorary Treasurer, a Tournaments Officer and any other officer deemed necessary by the President. A person so elected shall hold office only until the conclusion of the next following Annual General Meeting of GBC. The Executive Committee may at the same time and from time to time appoint any other sub-committee.

Rule 28. The Annual General Meeting has the right to alter or cancel these rules or introduce new rules provided that the notice of the proposal to alter, cancel or introduce rules shall be delivered in writing to the Executive Committee at least ten clear days before the meeting and provided that such alterations, cancellation or introduction of rules shall be approved by two thirds of the members present and voting.

Rule 29. The Executive Committee shall lay before the Annual General Meeting an account of the income and expenditure of GBC for the previous twelve month financial period and a balance sheet as audited by the auditor made out in every case to the 30th of April concluding that financial period.

Rule 30. A copy of the financial statement laid before the Annual General Meeting shall be supplied gratuitously on application to each member of GBC.